Connect HubSpot to Aspire to see which leads become customers

What happens to a lead before it becomes an Aspire opportunity?

Aspire is built to run the work. It handles estimates, contracts, scheduling, job costing, and invoicing for your crews and properties. What it isn't built to do is run your marketing or manage a sales process that starts months before a bid.

So that early part of the customer's journey ends up somewhere else. Leads from your website, referrals, and trade shows live in inboxes and spreadsheets. Account managers track renewals and enhancement conversations in their heads. By the time an opportunity is entered in Aspire, nobody can say which campaign or rep brought it in.

That makes it hard to answer a simple question from leadership. Which marketing dollars are actually producing contracts?

What changes when HubSpot and Aspire share the same customer data?

HubSpot becomes the CRM your sales and marketing teams use every day. Aspire remains the system of record for estimating, jobs, and billing. We connect the two so information moves between them instead of being retyped.

Here's what that typically looks like:

• A complete sales pipeline: Every lead, follow-up, site visit, and proposal is tracked in HubSpot, with clear stages your team agrees on.
• Handoffs without retyping: When a deal is ready to bid or is won, the right customer and property details reach Aspire, so your estimators and operations team start with what sales already knows.
• Operations context for sales: Account managers can see the work you already do for a property when they plan a renewal or suggest an enhancement.
• Marketing your team can measure: Emails, landing pages, and ads run from HubSpot, connected to the same contacts that end up in Aspire.

How do you know which marketing is paying for itself?

Most landscape companies can tell you how many leads came in last month. Far fewer can tell you how much signed work came from a specific campaign, trade show, or ad budget.

Connecting HubSpot to Aspire closes that loop. HubSpot records where each contact first came from and which campaigns they engaged with. When “won contract” values from Aspire flow back to HubSpot, your reports can show revenue by source instead of stopping at form fills.

That gives you a clear view of what's working. You can put more budget behind the channels that bring in profitable accounts and cut the ones that don't.

How does the integration actually work?

We start by learning how your business sells and delivers the work. That means walking through how leads come in, who qualifies them, when an opportunity moves into Aspire, and what your operations team needs from sales. Then we decide what data should move between the systems, in which direction, and when.

We choose the integration approach based on your systems, your volume, and who will maintain it. Depending on the setup, that can be an integration platform such as Celigo, where we're an Advanced partner, Zapier, where we're a Gold partner, or custom code where Aspire's standard options don't cover what you need.

After launch, we train your team on the new process and keep improving it as you grow.

Does Pyxis work with lawn care and residential service companies?

Yes. We've worked with lawn care companies, and the same problems show up across residential services. Leads arrive from many channels, follow-up has to happen quickly, and recurring service customers need a reason to renew and add services.

Whether your operations run in Aspire or another field service platform, we can connect HubSpot to it so your marketing and sales activity ties back to the work your crews deliver.

Is this a fit for your company?

We work best with landscape, lawn care, and property services companies that:

• Run estimating, jobs, and billing in Aspire or a similar operations platform
• Use HubSpot today or are ready to add a real CRM alongside Aspire
• Spend meaningfully on marketing and want to know what it produces
• Have sales or account management teams whose follow-up happens outside any system
• Want leadership to see pipeline, renewals, and revenue by source in one place

Why work with Pyxis on HubSpot and Aspire?

Pyxis Growth Partners is a HubSpot Diamond Solutions Partner with HubSpot ecosystem experience since 2012. We have hands-on experience integrating HubSpot with Aspire and with the ERP, finance, and operations systems that B2B companies with complex revenue systems rely on.

We'll learn how your business actually sells and delivers before recommending anything. The goal is a unified system that keeps your sales, marketing, and operations teams on track.

Where does your customer data stop flowing between sales and Aspire?

Tell us what isn't working and we'll get the conversation started. Our Integration Audit looks at how HubSpot, Aspire, and your other systems share data today, then gives you a clear view of what's working and a prioritized list of what to fix first.

Talk to us about an Integration Audit

Already on HubSpot? Start with a HubSpot Audit